Bookkeeper Part-Time (30 hours per week)

Chester County OIC

Founded in 1979, Chester County OIC’s mission is to provide free literacy education and life skills training to adults leading to self-sufficiency and independence. For more information, please visit www.ccoic.org.

Position

The Bookkeeper is a strategic thought-partner, who reports to the President & CEO. The successful candidate will be a hands-on and participative team member in the following areas: accounting/finance, business planning and budgeting, payroll, accounts receivable, accounts payable, building maintenance, IT liaison, and office administration.

The bookkeeper plays a critical role in partnering with the senior leadership team in strategic decision making and operations as Chester County OIC continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

Responsibilities

• Day to Day accounting responsibilities for accounts receivable, accounts payable, account reconciliation, bi-weekly invoicing, managing petty cash & company credit card transactions, etc.
• Responsible for processing bi-weekly payroll, preparing all reports, updating the payroll system with any changes required.
• Coordinates facility maintenance for the site, reviews security footage, and handles office administration (supply orders, event planning, updating records, etc.)
• Prepare, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Coordinate the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
• Assist with the annual budgeting and planning process in conjunction with the President & CEO; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
• Oversee the organizational cash flow and forecasting and notify senior leader of concerns.
• Manager vendor contracts and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Recommend updates of any necessary business policies and accounting practices
• Effectively communicate and present the critical financial matters to the board of directors.
• Complies with federal, state, and local legal requirements by understanding requirements, ensuring adherence to requirements, filing reports, and advising management of actions needed.

Contact: humanresources@cc-oic.org to apply & learn more.

Qualifications

• Minimum of a Bachelor’s degree in Business, Accounting, Finance, or related field.
• At least 2-3 years of overall professional experience; ideally 4 years of broad financial and operations experience preferred.
• Must have intermediate excel skill level.
• Must have experience with QuickBooks Online.
• Ability to translate financial concepts to – and to effectively collaborate with — programmatic and fundraising colleagues who do not necessarily have finance backgrounds
• Experience with grants management preferred.
• Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
• Commitment to training programs that maximize individual and organization goals across the organization.
• A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• The ideal candidate has experience of responsibility for the quality and content of all financial data, reporting and audit coordination for either a non-profit organization or a significant program area of a large non-profit,
• A multi-tasker with the ability to wear many hats in a fast-paced environment
• Personal qualities of integrity, credibility, and dedication to the mission of Chester County OIC
• This is a part-time position 30 hours per week Monday-Thursday, and remote Fridays.

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Student Support Coordinator 

ESSENTIAL JOB RESPONSIBILITIES:

• Works with any student enrolled in the adult education or family literacy program on issues related but not limited to enrollment, retention, testing and other education barriers.
• Participates in program orientation including preparing/delivering student supplies at the start of new programs and/or collection supplies at the end of the program.
• Responsible for reviewing goals and analyzing assessments.
• Coordinating with instructors and volunteer tutors.
• Will provide coaching & mentorship to any interns or entry level staff that are added to the department to ensuring student support efforts are expanding. Example: assisting and coaching staff member/intern to increase enrollments & expand retention efforts.
• Makes referrals to other community resources/programs.
• Assists with addressing barriers to attendance, such as childcare and transportation.
• Providing access to resources to assist with transition to workforce or postsecondary education/training.
• Documenting student support activities and hours.
• Assist with the upkeep & organization of enrollment data (on files/ spreadsheets).
• Assistance (ad-hoc) with CCOIC departments and team members as needed.
• Openness to attend PDE trips/ events / conferences or classroom visits as needed.
• Ability to be flexible from week to week to changing priorities / responsibilities in this role.
• Schedules and conducts student assessments as needed (pre-& post-testing).
• Makes follow-up contacts to clients/students that missed scheduled classes or testing.
• Follows all Chester County OIC Policies & Procedures.
• Perform any other duties or projects as assigned by management.

 

Reports to: Director of Education and Communication

 

JOB QUALIFICATIONS:

• Must have bachelor’s degree.

• Must be able to work with a variety of students and clients in all literacy programs.

• Knowledge of educational assessments used by the program.

• Ability to effectively present information to others, both verbally and in writing.
• Intermediate knowledge of MS Office Suite, particularly Excel.
• Must be able to pass required background checks.
• Must have excellent attention to detail and organizational skills.
• Strong critical thinking and problem-solving abilities.
• Ability to work cooperatively and effectively as part of a team.

• Must be a multi-tasker with the ability to wear many hats in a fast-paced environment.
• Personal qualities of integrity, credibility, and dedication to the mission of Chester County OIC.
• Must be able to master a complete understanding of the services offered by the program to ensure accurate data entry.

 

PHYSICAL

DEMANDS:       Must be able sit for long periods of time and work on a computer. Must be able to bend and stoop to access files. Must be able to lift packages weighing up to 50 pounds. 

 

CONTACTS:       Staff, clients, volunteers, other disciplines, prospective employees & clients, and guests.

WORKING

CONDITIONS:   Works in office setting. Operates a variety of office equipment. Exposure to varying temperature climates (Hot/Cold), slippery surfaces, loud noises, and sitting for long periods of time, stooping, reaching, and walking. In addition, exposure to cleaning chemicals.

 

 

JOB HAZARDS:   Exposures to paper cuts, injury from lifting boxes of supplies and climbing stairs. 

We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace. We do not discriminate in services or employment on the basis of race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, past or present receipt of disability-related services or supports, marital status, veteran status, or any other class of persons protected by federal, state or local law.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

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Data Quality Specialist

Part-Time (10-15 hours per week – in office role)

 

ESSENTIAL JOB RESPONSIBILITIES:

• Conduct data checks to ensure data accuracy, completeness, and reliability.
• Complete field work trips to onsite and off-site Chester County satellite classrooms.
• Work closely with cross-functional team members to establish and maintain data quality standards, identify data discrepancies, and develop solutions to address data quality issues.
• Provide administrative support according to established CCOIC processes. Follow all processes in order to ensure all paperwork and data in files is maintained consistently. 
• Provides students with test results and works to assign students to classes.
• Ensuring timely, complete, and accurate entry of data.
• Performing regular review of data for errors; and ensuring immediate corrections, when needed.

• Serve as a support to the main testing staff to assist them in the intake process, as needed.  Will be provided training of the CASAS testing procedures.

• Follows all Chester County OIC Policies & Procedures.
• Perform any other duties or projects as assigned by management.

 

Reports to: Director of Education and Communication

 

JOB QUALIFICATIONS:

• Must have high school diploma or GED.

• Must have 3 years of experience in data analysis and interpretation.

• Knowledge of educational assessments used by the program.
• Knowledge of an eData system. Ability to master CCOIC data entry system in first 60 days of employment.

• Ability to effectively present information to others, both verbally and in writing.
• Intermediate knowledge of MS Office Suite, particularly Excel.
• Must be able to pass required background checks.
• Must have excellent attention to detail and organizational skills.
• Strong critical thinking and problem-solving abilities.
• Ability to work cooperatively and effectively as part of a team.

• Must be a multi-tasker with the ability to wear many hats in a fast-paced environment.
• Personal qualities of integrity, credibility, and dedication to the mission of Chester County OIC.
• Must be able to master a complete understanding of the services offered by the program to ensure accurate data entry.

PHYSICAL

DEMANDS:       Must be able sit for long periods of time and work on a computer. Must be able to bend and stoop to access files. Must be able to lift packages weighing up to 50 pounds. 

CONTACTS:       Staff, clients, volunteers, other disciplines, prospective employees & clients, and guests.

WORKING

CONDITIONS:   Works in office setting. Operates a variety of office equipment. Exposure to varying temperature climates (Hot/Cold), slippery surfaces, loud noises, and sitting for long periods of time. In addition, exposure to cleaning chemicals.

JOB HAZARDS:   Exposures to paper cuts, injury from lifting boxes of supplies and climbing stairs. 

We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace. We do not discriminate in services or employment on the basis of race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, past or present receipt of disability-related services or supports, marital status, veteran status, or any other class of persons protected by federal, state or local law.

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Certified Nurse Assistant Training Program
Position Summary: Under the supervision of the President & CEO and the Nurse Aide Training Program Director/Primary Instructor, the Assistant Clinical Instructor is responsible to assist the Program Director/Primary Instructor in the implementation and evaluation of the NATCEP. The Assistant Clinical Instructor assists the Primary Instructor in teaching individuals to perform competently in the delivery of safe and effective resident care. The Assistant Clinical Instructor assists the Primary Instructor in classroom theory, lab skills training and at the clinical site. The Assistant Clinical Instructor is supervised by the Primary Instructor. The Assistant Clinical Instructor will contribute to ensuring the integrity of the facility and program. The Assistant Clinical Instructor will maintain the lab, supplies and participate in the program review. The Assistant Clinical Instructor will participate in the PDE-BCTE on-site monitoring review. Along with the Primary Instructor, the Assistant Instructor will assist the Program Director in preparation and coordination of the State Competency Exam according to the guidelines for on-site testing. Duties:• Carry out the Nurse Aide Program according to CC-OIC philosophy and policy, PDE and OBRA regulations.• Assist to plan, implement and update programs for NATCEP with approval from the Program Director.• Provide oversight of supplies and facility as needed to accomplish the objectives of the classroom and clinical experience.• Provide instruction for all NATCEP trainees. Instruct, supervise and evaluate students in the classroom and clinical areas. Teach up to 49% of the program. Monitor and evaluate the clinical experience of the trainees.• Counsel and guide trainees in job-related educational needs.• Secure, maintain and review trainees’ class records in accordance with CCOIC and PDE regulations.• Attend appropriate continuing education and professional development programs to maintain competency and licensing. Additional duties and responsibilities as required by the Program Director/Primary Instructor and/or President & CEO. Position requirements:• LPN with current PA license• Minimum of 2 years’ experience of long term care experience, preferably in a leadership position• Certificate from the Penn State Teaching the Educator WorkshopWe are compliant with current Covid-19 protocols.

Interested candidates please email your resume to Tara Bream, TBream@cc-oic.org